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PRESIDENT
The President shall:
1.
preside at all meetings of the Company
2. in
cooperation with other members of the Board and Executive
Director supervise the affairs of the Company and implement
any decision of the Company in Regional Council Meetings
3.
commence all meetings with the assistance of the
Secretary and Executive Director
4.
share responsibility with the Executive Director for
the release of all official information concerning the
Company
5.
perform such other duties as pertain to the duties of
the office of President or as may be directed by resolution
of the Board, such duties not to be inconsistent with the
Articles or the By Laws
6. provide
effective leadership for the Company by ensuring the
democratic process of decision making and implementing the
vision of the Company in line with that of DPI
7.
ensure representation at meetings of CARICOM, the
OAS, the OECS, the United Nations and other regional or
other international organizations
VICE PRESIDENT
The Vice President shall assist the President in his duties
and act in the office of President in the absence of the
President.
SECRETARY
The Secretary shall:
1.
record or ensure the recording of the minutes of all
meetings of the Board
2. ensure
the preservation of proper and up-to-date records of
membership, correspondences and materials at the Office of
the Company
3. in
conjunction with the Executive Director, assist the
President in the preparation of agendas for all meetings
4.
report on personnel matters to the Board and act as a
focal point for staff grievances
5. substitute
as a signatory with the Treasurer for all financial matters
in the absence of the President
TREASURER
The Treasurer shall:
1. oversee
all revenue and expenditure of the Company and in
conjunction with the Executive Director administer the funds
on the instruction of the Board
2. ensure
proper accounts of receipts and expenditure, supported by
documentary evidence is submitted for annual audit
3. ascertain
all moneys paid into the Company are deposited in the bank
or banks of deposit prescribed by the Company except such
amounts as the Board may authorise to be held as petty cash
4.
ensure that all promissory notes, or any negotiable
instruments drawn in favour of the Company are properly
prepared
5. in
conjunction with the Executive Director, ensure audits of
the finances of the Company are submitted at each biennial
Regional Council Meeting of the Company and such other times
as the Board may from time to time require
6. in
collaboration with the Board, prepare a year ahead budget
for presentation at the biennial Regional Council Meeting
7.
oversee the development of fundraising strategies
PUBLIC RELATIONS OFFICER
1. The
responsibilities of the Public Relations Officer in
conjunction with the Executive Director shall be to protect
the reputation of the Company and promote understanding and
support for the Company as well as to influence opinion and
behavior toward the Company.
2. In
collaboration with the Executive Director, the Public
Relations Officer shall use all forms of media and
communication to build, maintain and manage the reputation
of the Company ranging from public bodies or services to
businesses and voluntary organizations.
3. The
Public Relations Officer shall monitor publicity and conduct
research to find out the concerns and expectations of
stakeholders of the Company. He shall then report and
explain the findings to the Board.
4.
Other duties of the Public Relations Officer shall
include:
a.
ensuring the company plans, develops and implements
PR strategies
b.
liaising with colleagues and key spokespeople
c. in
consultation with the Executive Director, liaising with and
answering enquiries from media, individuals and other
organisations, often via telephone and email
d.
monitoring that the Office of the Company collates
and analyses media coverage
e. assisting
the Executive Director in writing and editing in-house
magazines, case studies, speeches, articles and annual
reports
f. working
with the Office of the Company to prepare the production of
electronic publicity brochures, handouts, and direct e-mail
leaflets
g.
devising and coordinating photo opportunities
h. in
collaboration with the Office of the Company, source and
manage speaking and sponsorship opportunities
i. in
collaboration with the Office of the Company, manage the PR
aspect of a potential crisis situation.
WOMAN WITH DISABILITIES
The Woman with Disabilities shall:
1.
be the spokesperson for the Regional Women's Network
(RWN) in respect of receiving and disseminating information
to the Board and the Company
2. be
responsible for the publicity of all the activities of the
RWN by use of all forms of communication
3.
report on activities referenced in 2 to the Office of
the Company
4. disseminate
publications and news to the Company and bring to the
attention of the Board and members, any information and news
relevant to the furtherance of the mission and objectives of
the RWN
YOUTH WITH DISABILITIES
The Youth with Disabilities shall:
1.
be the spokesperson for the Regional Youth Network
(RYN) in respect of receiving and disseminating information
to the Board and the Company
2.
be responsible for the publicity of all the
activities of the RYN by use of all forms of communication
3.
report on activities referenced in 2 to the Office of
the Company
4.
disseminate publications and news to the Company and
bring to the attention of the Board and members, any
information and news relevant to the furtherance of the
mission and objectives of the RYN
PAST PRESIDENT
In order to facilitate continuity, the past president will
remain as an ex officio member of the executive until the
next election.
EXECUTIVE DIRECTOR
The Executive Director shall:
1. attend
all meetings of the Company except where he is specifically
requested by the Board not to so attend.
2. carry
out all functions of his office as determined by contract
with the Board and shall have primary responsibility for:
a.
in conjunction with the President, promote the public
image of the Company and raise the public portfolio of the
Company particularly with reference to liaising with the
media for suitable coverage for the Company
b.
sourcing and receiving all monies paid into the Company and
immediately after receipt deposit all funds in the bank or
banks of deposit prescribed by the Company except such
amounts as the Board may authorise to be held as petty cash
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